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CAIPS Notes vs GCMS Notes
CAIPS notes and GCMS notes refer to the same type of information: internal immigration records from IRCC. CAIPS (Computer Assisted Immigration Processing System) was the older database that IRCC replaced with GCMS (Global Case Management System) in 2010. If you search for “CAIPS notes” today, you want GCMS notes. The request process, the information you receive, and the legal framework are all identical.
What Were CAIPS Notes?
CAIPS stood for Computer Assisted Immigration Processing System. IRCC (then called CIC, or Citizenship and Immigration Canada) used this system to manage immigration applications before 2010. Officers entered notes, assessments, and processing updates into CAIPS, and applicants could request these records through an access to information request.
CAIPS notes showed the same type of information that GCMS notes show today: officer assessments, processing history, document checklists, and decision rationale. The content and purpose were identical. Only the underlying database differed.
Why Did IRCC Switch from CAIPS to GCMS?
IRCC launched the Global Case Management System in 2010 to modernize its operations. GCMS offered better data management, stronger integration between departments, and more efficient processing workflows. The switch happened gradually, with different visa offices transitioning at different times.
By 2012, virtually all immigration processing had moved to GCMS. Since then, every new immigration application enters the GCMS system, and every records request produces GCMS notes rather than CAIPS notes.
What Is the Actual Difference?
From your perspective as an applicant, there is no practical difference. Both systems stored the same categories of information: officer notes, processing stages, security checks, document tracking, and decision records. The format looks slightly different because the databases organize data differently, but the substance stays the same.
The only scenario where the distinction matters is if you filed an application before 2010 and IRCC processed it entirely within the CAIPS system. In that rare case, your historical records might still carry the CAIPS format. Even then, however, you request them through the same ATIP process and receive them in the same way.
Side-by-Side Comparison
| Feature | CAIPS Notes | GCMS Notes |
|---|---|---|
| System name | Computer Assisted Immigration Processing System | Global Case Management System |
| Active period | Before 2010 | 2010 to present |
| Department name at time | CIC | IRCC |
| Officer notes | Yes | Yes |
| Processing history | Yes | Yes |
| Security screening | Limited | Integrated with CBSA |
| Request process | ATIP request | ATIP request |
| Available today? | Only for very old files | Yes, all current applications |
Searching for CAIPS Notes? You Want GCMS Notes
Many people still search for “CAIPS notes” because older guides, forums, and immigration websites use the term. If you came to this page looking for CAIPS notes, you actually want GCMS notes. The ordering process, delivery method, and information you receive are exactly the same.
To get started, visit our guide on how to apply for GCMS notes. The process takes about 5 minutes, and you receive your notes as a downloadable PDF within 15 to 35 days.
How to Request Your Immigration Records Today
Whether you call them CAIPS notes, GCMS notes, or ATIP records, the process follows the same steps. Choose your record type (IRCC, CBSA, or both), complete payment, sign a consent form, and receive your notes as a PDF. GCMS Notes Request handles the entire ATIP submission on your behalf.
For a full explanation of how ATIP works, see our guide on ATIP and GCMS notes. To understand what your notes will contain, read our GCMS notes glossary for a breakdown of codes, abbreviations, and sections.
Frequently Asked Questions
Can I still get CAIPS notes for an old application?
If IRCC processed your application entirely within CAIPS (before 2010), those historical records may still exist. You request them through the same ATIP process. However, IRCC retains records for 10 years from the last administrative action, so very old files may no longer be available.
Are CAIPS notes and GCMS notes the same thing?
They contain the same type of information: officer assessments, processing history, and decision rationale. The only difference is the database system. CAIPS was the older system; GCMS replaced it in 2010. Today, all immigration records come from GCMS.
Why do some websites still mention CAIPS notes?
Many immigration guides and forum posts were written before the GCMS switch and have not been updated. Some people also learned about the process using CAIPS terminology and continue using it out of habit.
Do I need to specify CAIPS or GCMS when ordering?
No. GCMS Notes Request automatically requests the correct records from the current system. You do not need to know which database holds your file.
Order Your GCMS Notes
Whether you know them as CAIPS notes or GCMS notes, get your immigration records at gcmsnotesrequest.ca. Same-day submission, same-day delivery upon release.