GCMS Notes Processing Time
How Long Does GCMS Notes Processing Take?
Waiting for GCMS notes can be stressful, especially when your immigration or visa application is already under review. Most applicants want one clear answer: how long will this take?
For most applicants, GCMS notes processing time ranges from about 30 to 45 calendar days, though some requests may take longer depending on workload, file complexity, or required internal reviews. Below, we explain what affects the timeline and what to expect while you wait.
How Long Do GCMS Notes Take?
In most cases, GCMS notes are released within approximately 30 to 45 calendar days.
This timeline begins once a valid Access to Information request is accepted and all required consent details are complete. While the Access to Information Act sets a standard 30-day response period, extensions are legally permitted in certain situations, which can extend delivery beyond that initial window.
Processing times are estimates, not guarantees. Some requests are completed sooner, while others take longer due to factors outside the requester’s control.
Why GCMS Notes Can Take Time
GCMS notes are released through Canada’s Access to Information and Privacy (ATIP) system. Requests are handled by government staff alongside thousands of other submissions each month.
Common reasons GCMS notes may take longer include:
ATIP queue volume
IRCC and CBSA receive a high number of requests, especially during peak immigration periods.File size and complexity
Applications with long histories, multiple permits, or enforcement records require more review.Internal consultations
Some files require coordination between departments before release.Legally permitted extensions
When additional time is required, departments may extend timelines under the law.
It’s important to note that these delays are procedural and do not indicate a problem with your immigration application.
IRCC vs CBSA Processing Time
Processing timelines can vary depending on which department holds the records.
IRCC processing time
Requests handled by Immigration, Refugees and Citizenship Canada often involve full application histories and detailed officer assessments. During high-volume periods, these requests may take longer. For context, see GCMS notes from IRCC.
CBSA processing time
Canada Border Services Agency requests typically focus on travel history, border interactions, or enforcement records. In some cases, CBSA responses may be slightly faster, though this can vary. For context, see GCMS notes from CBSA.
These timelines are independent. Requesting records from one department does not affect how quickly the other responds.
What Happens After You Submit a Request
Once a GCMS request is submitted, it moves through several standard steps:
Acknowledgement
The request is logged into the ATIP system.Consent verification
Authorities confirm that consent forms are complete and valid.Follow-up if required
IRCC or CBSA may contact the requester directly if information is missing.File retrieval
Relevant records are gathered from internal systems.Review and redaction
Information restricted under law is removed before release.Compilation and delivery
The final file is prepared and released once review is complete.
During this process, no action is required from you unless you are contacted. A brief overview of what GCMS notes contain is available here.
Can GCMS Notes Be Delayed?
Yes. Delays can occur and are usually routine.
Common reasons include:
Formal extensions beyond the initial 30-day period
Large or complex files requiring additional review
Redactions to protect third-party or sensitive information
High-volume periods, such as policy changes or intake surges
Even when delays occur, most requests are completed within a reasonable timeframe and do not require follow-up.
What to Do While Waiting
While the waiting period can feel long, it’s important to know:
GCMS requests do not affect the decision of your ongoing or future immigration or visa application.
Submitting multiple requests for the same file does not speed up processing.
Once the request is accepted by IRCC or CBSA as valid, processing continues automatically without any further action required from you.
If you have not yet submitted a request, you can do so anytime through our main page to order GCMS notes online.